Spring Director(s)  (April 15 to June 15) 

Last updated Fall 2017


The Spring Directors are responsible for all aspects of on-site garden administration from April 15 to June 15. They may be assisted by other board members or by other garden volunteers, but they are still responsible for coordinating these activities and seeing they are carried out in a timely fashion.

 

This position is normally shared between two people.

 

The duties of the Spring Director(s) are as follows:

 

  1. Attend all Board meetings of the SZCG Board and provide updates during your time of duties. If unable to attend – provide a written report to be presented at the meeting.  After the meeting – review the meeting minutes so you are aware of what was discussed and the results of such discussions.

  2. Ensure that there is sufficient twine on hand for garden string dividers and corner stakes (2”x2”x36” with tapered ends) for replacement of missing, rotten, or broken stakes. In previous years we have used 80 and 100 stakes.  These were purchased and painted in the fall for use the following season.

  3. Send out notice to all gardeners for the spring set up to replace missing or damaged corner posts, ensure there are wood screws on top of posts to tie dividing strings, install dividing strings between plots but not along path ways and setting out water hoses.  Make sure there are washers in each hose end – this will save some time responding to hose leaking problems. Remind all gardeners’ water meter will be installed by City of Regina and water will be turned on third week of May.

  4. Ensure that Wascana Centre Authority has been contacted and they have scheduled the gopher control. We have a budget of $900 limit for this purpose.

  5. Coordinate with the Registrar for monitoring and respond to questions from the Garden phone and e-mail.

  6. Coordinate with treasurer to ensure new contracts have been established with Lorass for the toilet, refuse bin and compost bin.

  7. Contact Loraas – 306-721-1000 and have them deliver the toilet and refuse bin before the May long weekend. Make sure the toilet has a hand sanitizer inside.  Begin monitoring the toilet and report to Loraas when additional cleaning or supplies are required.  Begin monitoring the large garbage bin and report to Loraas when empting is required.

  8. The third week of May the City of Regina will be installing the water meter and if there is no risk of frost the water will be turned on.  Do a walk through the garden to ensure all taps are turned off.  If temperatures are above freezing – turn on water.  The water tap is located to the right of the entrance drive way – just off Gordon road.  There is a round cover plate.  The water tap is not the first tap but the second tap that is further inside the metal culvert.  See attached photo.

  9. The third week of May 15-19 – if there is no forecast of rain - open the garden gates.  

  10. Bulletin Board - Put up a new garden map in the bulletin board with new names for upcoming season.  Check the board regularly for information that is out dated or inappropriate and remove.

  11. The third week of May the City of Regina will be installing the water meter and if there is no risk of frost the water will be turned on.  Do a walk through the garden to ensure all taps are turned off.  If temperatures are above freezing – turn on water.  The water tap is located to the right of the entrance drive way – just off Gordon road.  There is a round cover plate.  The water tap is not the first tap but the second tap that is further inside the metal culvert.  See attached photo.

  12. Repair hoses and water valves as required. There is an inventory of repair parts in the shed. There should be an inventory of at least 10 hoses for use as hoses are repaired and as old hoses are discarded.

  13. Repair any wheel barrows in need.  May just need tires blown up.  Place behind the garden sheds or at designated posts for people to use.

  14. Two or three weeks after the may long weekend close the chains to the garden gates.

  15. Schedule volunteer grass cutting as needed.  Ensure message explains volunteers to bring gloves and safety glasses.  Make sure to check machinery liquid levels (gas and oil) each grass cutting - before starting the machine. 

  16. Coordinate volunteers to till the pathways between plots 3 & 4; 7 & 8, 11 & 12, 20 & 21 so grass is not spread to the garden plots at the end of the season.  A list should be documented at the April meeting.  This should start as soon as there is grass or weeds in any of the pathways and continue all season, so the weeds and grass are not allowed to grow in these pathways.

  17. Coordinate with Equipment Director if there are any machinery maintenance issues. Purchase premium gas as needed. There are several jerry cans for gas in the sheds.

  18. Pick up refuse around the gardens.

  19. Coordinate with Garden Patrol on any weedy/grassy or abandoned plots that need to be rototilled.  Continue tilling these plots until someone can take them over or until fall.

  20. At end of term – mid June – meet with summer coordinator to transfer any information – i.e. abandoned plots that need to be kept tilled.


 

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