Secretary


Last Updated Fall 2017


The Secretary is responsible for taking minutes at all meetings and distributes them to board members from February to November of each year. He/She may be assisted by other board members or by other garden volunteers, but he/she is still responsible for the meeting minute.
 

Secretary Duties

  1. Attend all Board meetings of the SZCG Board and take meeting minutes.

    • If unable to attend, let the other board members know so someone can be prepared to take minutes. 

    • Compile the minutes and send them out to all board members within a week of the meeting.  This allows board members to read the minutes, so they are prepared for the next meeting.

  2. Book the meeting room at the South Leisure Center for the monthly meetings, AGM and any other social event. Time frame for booking the meeting room is as follows:

  • May 1 – for meetings from July 1 to August 31

  • July 1 – for meetings from September 1 to December 31

  • October 1 – for meetings from January 1 to June 30

Official form for booking any rooms is available from the City of Regina web site.  

3.  Help organize the fall pot luck event.

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