2007 Constitutiuon South Zone Community Gardens Association
Preamble:
We, the registered gardeners of South Zone Community Gardens, wishing
to secure ourselves the pleasures and benefits of an association of
persons commonly interested in gardening, constitute ourselves the South
Zone Community Gardens Association, hereinafter called the Association,
and enact this Constitution as our governing law. It shall be our purpose to
organize and administer garden operations on the Grant Road garden
property in South East Regina.
Membership: Article I
All persons in good standing with the Association shall be eligible for
membership. Membership shall be by application upon such terms as the
Association shall provide in its Garden Use Agreement.
Directors: Article II
Section 1 - The Association shall elect at least five Directors and no more
than seven Directors. These elected Directors will determine amongst
themselves who shall assume the following positions: President,
Vice-President, Secretary, and Treasurer.
Section 2 - The Directors of this Association shall be elected for a term of
one year by the members present at the Annual General Meeting.
Section 3 - Vacancies occurring between elections may be filled by
appointment by the Directors of the Association.
Duties of Directors: Article III
Section 1 - The President shall preside at all meetings of this Association,
and conduct them according to the rules adopted. He/she shall enforce
due observance of this Constitution and the Garden Use Agreement;
decide all questions of order; sign all official documents adopted by the
Association, act as the liaison person with Wascana Centre Authority and
the South Zone Recreation Board, and perform all other duties pertaining to
the office of President.
Section 2 - The Vice-President shall assume all the duties of the President
in his/her absence.
Section 3 - The Secretary shall keep a record of the proceedings of all
meeting, carry on all correspondence, read communications at each
meeting, and mail written notices to each member. At the expiration of
his/her term he/she shall turn over all items belonging to the Association to
his/her successor.
Section 4 - The Treasurer shall receive all monies paid to the Association
and keep an accurate account of same. All receipts shall be submitted to
the Treasurer of the South Zone Recreation Board for deposit. He/she
shall submit all bills for approval by the Directors of the Association. All
approved bills shall be submitted to the Treasurer of the South Zone
Recreation Board for payment by the Board. At the end of each year
he/she shall submit an itemized statement of disbursements and receipts. At
the end of his/her term he/she shall turn over everything in his/her
possession belonging to the Association to his/her successor.
Meetings - Article IV
The Directors shall meet as necessary to carry on the business of the
Association. An Annual General Meeting shall be held after the end of the
growing season. Advance notice of this Annual General Meeting shall be
posted at least one month in advance at the bulletin board in the parking lot
of the gardens.
Fees: - Article V
Members shall pay an annual rental for the use of their garden plot. In
addition, each gardener must pay their community membership fees. The
annual rental will be set on the basis of the budget established by the
Directors.
Amendments: - Article VI
This Constitution or the Garden Use Agreement may be amended by a
two-thirds vote at the Annual General Meeting. Proposals for amendments
shall be submitted in writing at least two weeks prior to the Annual General
Meeting. Robert's Rules shall govern proceedings.
We, the registered gardeners of South Zone Community Gardens, wishing
to secure ourselves the pleasures and benefits of an association of
persons commonly interested in gardening, constitute ourselves the South
Zone Community Gardens Association, hereinafter called the Association,
and enact this Constitution as our governing law. It shall be our purpose to
organize and administer garden operations on the Grant Road garden
property in South East Regina.
Membership: Article I
All persons in good standing with the Association shall be eligible for
membership. Membership shall be by application upon such terms as the
Association shall provide in its Garden Use Agreement.
Directors: Article II
Section 1 - The Association shall elect at least five Directors and no more
than seven Directors. These elected Directors will determine amongst
themselves who shall assume the following positions: President,
Vice-President, Secretary, and Treasurer.
Section 2 - The Directors of this Association shall be elected for a term of
one year by the members present at the Annual General Meeting.
Section 3 - Vacancies occurring between elections may be filled by
appointment by the Directors of the Association.
Duties of Directors: Article III
Section 1 - The President shall preside at all meetings of this Association,
and conduct them according to the rules adopted. He/she shall enforce
due observance of this Constitution and the Garden Use Agreement;
decide all questions of order; sign all official documents adopted by the
Association, act as the liaison person with Wascana Centre Authority and
the South Zone Recreation Board, and perform all other duties pertaining to
the office of President.
Section 2 - The Vice-President shall assume all the duties of the President
in his/her absence.
Section 3 - The Secretary shall keep a record of the proceedings of all
meeting, carry on all correspondence, read communications at each
meeting, and mail written notices to each member. At the expiration of
his/her term he/she shall turn over all items belonging to the Association to
his/her successor.
Section 4 - The Treasurer shall receive all monies paid to the Association
and keep an accurate account of same. All receipts shall be submitted to
the Treasurer of the South Zone Recreation Board for deposit. He/she
shall submit all bills for approval by the Directors of the Association. All
approved bills shall be submitted to the Treasurer of the South Zone
Recreation Board for payment by the Board. At the end of each year
he/she shall submit an itemized statement of disbursements and receipts. At
the end of his/her term he/she shall turn over everything in his/her
possession belonging to the Association to his/her successor.
Meetings - Article IV
The Directors shall meet as necessary to carry on the business of the
Association. An Annual General Meeting shall be held after the end of the
growing season. Advance notice of this Annual General Meeting shall be
posted at least one month in advance at the bulletin board in the parking lot
of the gardens.
Fees: - Article V
Members shall pay an annual rental for the use of their garden plot. In
addition, each gardener must pay their community membership fees. The
annual rental will be set on the basis of the budget established by the
Directors.
Amendments: - Article VI
This Constitution or the Garden Use Agreement may be amended by a
two-thirds vote at the Annual General Meeting. Proposals for amendments
shall be submitted in writing at least two weeks prior to the Annual General
Meeting. Robert's Rules shall govern proceedings.